Calendar Event Submission Process & Guidelines

9 Oct 2021 12:22 PM | Lea-Ann W. Berst (Administrator)

by Lea-Ann W. Berst – Chair, Website Committee 2020-2022

GUIDELINES FOR ADDING BPW-RELATED EVENTS TO THE NATIONAL WEBSITE CALENDAR SYSTEM

NFBPWC Committee chairs, NFBPWC Affiliate organizations, and international BPW clubs are to follow the following process when submitting events to be added to the national online calendar.

  1. Send your calendar submissions to: EVENTS@nfbpwc.org.
    - See SECTION (C) to know what information we need.
    We ask that you please do not expect the Events editor to see your event online or in the National Magazine and know to add your event for you. Your event must be sent to the above email address in order to be part of the National Calendar.


  2. Send your submissions early.
    - A two-week minimum lead time is recommended for submissions, when possible, to make sure the editor can review your request with ample time for your event to be promoted on the calendar and relevant email feeds. 

  3. All events submitted must be associated with BPW, open to the public or open to BPW members.

  4. All U.S. event submissions must already have or expect to use an online registration link.
    - National will create the registration link for events that our National committee chairs host.
    - National will not approve U.S. submissions that ask attendees to phone or email someone to register. If you are an affiliate and do not have a registration link for your event, consider using Eventbrite.
    - National is happy to create a registration link for affiliate events. Simply submit required information as detailed in SECTION (C). See SECTION (B) to know what the process looks like.

  5. Events are reviewed, edited, and added to the calendar at the discretion of the Event editor and administrators.

THE PROCESS

A) For Affiliate & International BPW leaders who have created their own event with online registration link:

Affiliate and global event process

B) For National committee chairs

We will handle your entire registration cadence (invitation, reminder, and follow-up emails). Affiliates who need National to create the registration link for them should follow this process too.

National committee event process

C) All event submissions must contain: 

  1. EVENT TITLE
    - When writing your title, make sure it can stand alone. You'll want people to get an understanding of what the event is, if only the title is what they see.

  2. DATE & TIME OF EVENT
    - Please provide a time zone spread like: [7pm ET | 6pm CT | 5pm MT | 4pm PT]

  3. WHEN EVENT ENDS

  4. EVENT DESCRIPTION 

    - Write a description of the event. It will be used when promoting the event. Think about who you’re targeting -- What is the information they’ll want to hear about? What are the reasons they’ll want to attend?

    • Highlight the unique benefits of attending the event.
    • Tell them who the speaker(s) are and their expertise or qualifications.
    • Explain what makes the speaker(s) relevant and interesting to learn from.
  5. VENUE (name of place & address / online Zoom, etc.)

  6. WEBSITE/TICKET LINK (if we do not create the entire event for you)

  7. EVENT IMAGE
    - Provide a captivating image that appropriately conveys your event such as portraits of speakers or photos of venues.

  8. ZOOM CREDENTIALS (if we create the entire event for you)
    We will add Zoom Credentials to the registration confirmation and reminder emails for you.

As a reminder, EVENT SUBMISSIONS CANNOT CONTAIN phone numbers or an email address to register for an event. We must use web links for registration.


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